Spring 2012 Budget Forum

Budget Info Forum PowerPoint Presentation:

Frequently Asked Questions

Divisional Discretionary Funds

What accounts exist, including holding accounts?

Really all non-salary and benefit accounts are discretionary. The VPs and their staffs have the discretion to move budgets as necessary to fund divisional priorities.

How are allocations to these accounts determined?

The starting point in the Tentative Budget is usually the prior year level plus any amounts added during the budget preparation process. Reallocations are usually the result of decisions made by the VPs and their respective management teams – for Student Services and Academic Affairs the VP and the deans, for the BAS division the VP and the directors.

Are these accounts included in the discussion of budget reductions?

Are there any guidelines or rules about how these funds may be spent?

Will faculty and/or classified staff be allowed to participate in making decisions about how these funds will be spent?

How are these accounts used to fund requests made through program review?

Are these funds used to pay for consultants for particular projects, even when the expertise to complete these projects exists in-house, and should we suspend hiring of consultants from these accounts while we are making budget cuts?

Refiling/Redirecting Open Positions (due to retirement, resignation, etc.) for Classified Positions

Will the Classified Senate Council and/or the Classified Hiring program review group participate in the decisions about which open positions to fill?  If not, why not?

In the spirit of collegial consultation, the Superintendent/President will confer with Classified Senate leadership and the appropriate Vice President for the area, but the final decision to proceed or not will be by the Superintendent/President. Considerations such as the 50% law will also be considered.

Will the Classified Senate Council and/or the Classified Hiring program review group participate in the decisions about which open positions to redirect to other departments/divisions?  If not, why not?

In the spirit of collegial consultation and to preserve jobs, the Superintendent/President will confer with Classified Senate leadership and the appropriate Vice President for the potentially impacted areas, but the final decision to redirect staff positions will be by the Superintendent/President.

Refiling/Redirecting Open Positions (due to retirement, resignation, etc.) for Faculty Positions (Full-time)

Will the Academic Senate Council and/or the Academic Affairs Committee participate in the decisions about which open positions to fill?  If not, why not?

There is an existing process in place that will be honored concerning refilling vacant faculty positions that calls for positions to be recommended to the Superintendent/President for refilling unless there is an objection by Academic Affairs or by the Vice President of that area. The Superintendent/President will make the final decision based upon consultation with the Academic Senate President and the appropriate Vice President.  Decisions concerning the filling of growth positions will be made by the Superintendent/President in consultation with the Academic Senate President and the appropriate Vice President. Considerations such as the 50% law, the availability of Associate Professors in the discipline and maintenance of the college’s full-time faculty obligation will also be considered.

Will the Academic Senate Council and/or the Academic Affairs Committee participate in the decisions about which open positions to redirect to other departments/programs?  If not, why not?

In the spirit of collegial consultation, the Superintendent/President will confer with Academic Senate leadership and the appropriate Vice President for the potentially impacted areas, but the final decision to redirect faculty FTE will be by the Superintendent/President. Considerations such as program review and the Educational Master Plan will be taken into account.

Budget Development Process

What is the relationship between the funds allocated by BPC in program review funding and the funds used by the divisions to pay for some of the requests made via program review?

In general, what is the role of BPC in developing the budget—does BPC make decisions about cuts, or just rubber-stamp those made by the administration?

Other

How much has the District spent on legal/lawyer fees, and where do these appear in the budget?

How much has the District spent on consultant fees, and where do these appear in the budget?

Have the associate faculty had sufficient opportunity to participate in the budget discussions regarding academic and professional matters?

The real estate market did not just start to decline, it has been declining for several years. Why didn't we reduce expenditures in the current year's budget instead of delaying until the 2010-2011 budget?

There are two basic reasons:

What percentage of total compensation & benefits is benefits?

From the 2009-2010 Final Budget, page 13:

academic salaries
$36,726,625
47.36%
classified salaries
$20,912,024
26.97%
benefits
$19,904,555
25.67%
 
$77,543,204
100.00%

What has the district done to reduce its energy consumption and energy costs?

I appreciate that there will be FAQ's to help us understand the budgeting process. Great idea. One question I have is: How can those who perform program review track their requests? Since there's so much concern with the new process's routing system, it would be wonderful if there were a public space—portal, web—where we could see our requests working their way through the system. Then we wouldn’t have to keep asking where things are.

We are working on improving program review, and this is one of the questions we are addressing.