Policies and Administrative Procedures

In fall 2008, the MiraCosta Community College District subscribed to the Community College League (CCLC) Policy and Procedure Service in order to update board policies and administrative procedures. The old-format policies and procedures are still available through the links at the bottom of this page. Information in some of these documents is still in force; however, when the conversion process is complete, the old policies and procedures will be rescinded.

Use the table of contents below to move to the desired chapter. Each chapter is arranged with board policies on the left and administrative procedures (if they exist) on the right.

Table of Contents

Chapter 1: The District

Board Policies Administrative Procedures
BP_1100: The MiraCosta Community College District AP_1100: The MiraCosta Community College District
  AP_1100-5: The MiraCosta Community College District and Social Media
BP_1200: District Mission  

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Chapter 2: Board of Trustees

Board Policies Administrative Procedures
BP_2010: Board Membership  
BP_2015: Student Trustee AP_2015: Student Trustee
BP_2100: Board Elections  
BP_2105: Election of Student Trustee AP_2105: Recall or Vacancy of Student Trustee
BP_2110: Vacancies on the Board AP_2110: Vacancies on the Board
BP_2200: Board Duties and Responsibilities  
BP_2210: Officers of the Board  
BP_2220: Committees of the Board  
BP_2305: Annual Organizational Meeting  
BP_2310: Regular Meetings of the Board  
BP_2315: Closed Sessions   
BP_2320: Special and Emergency Meetings AP_2320: Special and Emergency Meetings
BP_2330: Quorum and Voting  
BP_2340: Agendas AP_2340: Agendas
BP_2345: Public Participation at Board Meetings AP_2345: Public Participation at Board Meetings
BP_2350: Speakers  
BP_2355: Decorum  
BP_2360: Minutes AP_2360: Minutes
BP_2365: Recording AP_2365: Recording
BP_2410: Policy/Administrative Procedures AP_2410: Policy/Administrative Procedures
BP_2430: Delegation of Authority to the Superintendent/President AP_2430: Delegation of Authority to the Superintendent/President
BP_2431: Superintendent/President Selection  
BP_2432: Superintendent/President Succession  
BP_2435: Evaluation of the Superintendent/President AP_2435: Evaluation of the Superitendent/President
BP_2510: Collegial Governance and Participation in Local Decision Making AP_2510: Collegial Governance and Participation in Local Decision Making
BP_2610: Presentation of Initial Collective Bargaining Proposals AP_2610: Presentation of Initial Collective Bargaining Proposals
BP_2710: Conflict of Interest AP_2710: Conflict of Interest
  AP_2712: Conflict of Interest Code
BP_2714: Gift Ban  
BP_2714.1 - Gifts to the Agency-Tickets/Pass Distribution Policy  
BP_2715: Code of Ethics/Standards of Practice  
BP_2716: Political Activity  
BP_2717: Personal Use of Public Resources  
BP_2720: Communications among Board Members  
BP_2725: Board Member Compensation  
BP_2730: Board Member Benefits  
BP_2732: Trustee Emeritus  
BP_2735: Board Member Travel and Reimbursable Expenses
BP_2740: Board Education AP_2740: Board Education
BP_2745: Board Self-Evaluation  

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Chapter 3: General Institution

Board Policies Administrative Procedures
BP_3050: Institutional Code of Ethics AP_3050: Institutional Code of Ethics
BP_3100: Organizational Structure AP_3100: Organizational Structure
BP_3200: Accreditation AP_3200: Accreditation
BP_3250: Institutional Planning AP_3250: Institutional Planning
BP_3260: Energy and Sustainability AP_3260: Energy and Sustainability
BP_3280: Grants AP_3280: Grants
BP_3300: Public Records AP_3300: Public Records
BP_3310: Records Management AP_3310: Records Management
BP_3410: Nondiscrimination AP_3410: Nondiscrimination
BP_3420: Equal Employment Opportunity AP_3420: Equal Employment Opportunity
BP_3430: Prohibition of Harassment AP_3430: Prohibition of Harassment
  AP_3435: Discrimination and Harassment Investigations
BP_3500: Campus Safety AP_3500: Campus Safety
BP_3501: Campus Security and Access AP_3501: Campus Security and Access
BP_3505: Emergency Response Plan AP_3505: Emergency Response Plan
BP_3510: Workplace Violence Plan AP_3510: Workplace Violence Plan
BP_3515: Reporting of Crimes AP_3515: Reporting of Crimes
  AP_3516: Registered Sex Offender Information
BP_3518: Child Abuse Reporting AP_3518: Child Abuse Reporting
BP_3520: Local Law Enforcement AP_3520: Local Law Enforcement
BP_3530: Weapons on Campus AP_3530: Weapons on Campus
BP_3540: Sexual and Other Assaults on Campus AP_3540: Sexual and Other Assaults on Campus
BP_3550: Drug-Free Environment and Drug-Prevention Program AP_3550: Drug-Free Environment and Drug- Prevention Program
BP_3560: Alcoholic Beverages AP_3560: Alcoholic Beverages
  AP_3570: Tobacco-Free Campus
BP_3600: Auxiliary Organizations AP_3600: Auxiliary Organizations
BP_3715: Intellectual Property AP_3715: Intellectual Property
BP_3720: Computer and Network Use AP_3720: Computer and Network Use
  AP_3750: Use of Copyrighted Material
BP_3810: Claims against the District AP_3810: Claims against the District
BP_3820: Gifts AP_3820: Gifts
BP_3900: Speech-Time, Place, and Manner AP_3900: Speech-Time, Place, and Manner

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Chapter 4: Academic Affairs

Board Policies Administrative Procedures
BP_4010: Academic Calendar AP_4010: Academic Calendar
BP_4020: Program, Curriculum, and Course Development AP_4020: Program, Curriculum, and Course Development
  AP_4021: Program Discontinuance
  AP_4022: Course Approval Process
BP_4025: Philosophy and Criteria for Associate Degrees and General Education AP_4025: Philosophy and Criteria for Associate Degrees and General Education
  AP_4026: Philosophy and Criteria for International Education
BP_4030: Academic Freedom  
BP_4040: Library and Other Instructional Support Services AP_4040: Library and Other Instructional Support Services
  AP_4041: Technology-Enhanced Learning
  AP_4042: Instructional Learning Support Services
BP_4050: Articulation AP_4050: Articulation
BP_4060: Delineation of Functions Agreements AP_4060: Delineation of Functions Agreements
BP_4070: Course Auditing AP_4070: Course Auditing and Auditing Fees
BP_4100: Graduation Requirements for Degrees and Certificates AP_4100: Graduation Requirements for Degrees and Certificates - Associate in Arts or Associate in Science
  AP_4101: Directed Studies
  AP_4102: Career and Technical Education
  AP_4103: Experiential Education
  AP_4104: Contract Education
  AP_4105: Distance Education
BP_4106: Post-Baccalaureate Nursing Students  
BP_4110: Honorary Degrees AP_4110: Honorary Degrees
BP_4220: Standards of Scholarship AP_4220: Standards of Scholarship
  AP_4222: Developmental Course Work
BP_4225: Course Repetition AP_4225: Course Repetition
BP_4226: Multiple and Overlapping Enrollments AP_4226: Multiple and Overlapping Enrollments
BP_4230: Grading and Academic  Record Symbols AP_4230: Grading and Academic Record Symbols
BP_4231: Grade Changes AP_4231: Grade Changes
  AP_4232: Pass/No Pass
BP_4235: Credit by Examination AP_4235: Credit by Examination
BP_4240: Academic Renewal AP_4240: Academic Renewal
BP_4250: Probation, Disqualification, and Readmission AP_4250: Probation, Disqualification, and Readmission
  AP_4255: Disqualification, Dismissal, and Readmission
BP_4260: Prerequisites and Corequisites AP_4260: Prerequisites and Corequisites
BP_4300: Field Trips and Excursions AP_4300: Field Trips and Excursions
BP_4400: Fee-Based Community Services Programs AP_4400: Fee-Based Community Services Programs
  AP_4500: News Media

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Chapter 5: Student Services

Board Policies Administrative Procedures
BP_5010: Admissions and Concurrent Enrollment AP_5010: Admissions and Concurrent Enrollment
  AP_5011: Admission and Concurrent Enrollment of High School and Other Young Students
  AP_5012: International Students
  AP_5013: Students in the Military
BP_5015: Residence Determination AP_5015: Residence Determination
BP_5020: Nonresident Tuition AP_5020: Nonresident Tuition
BP_5030: Fees AP_5030: Fees
  AP_5031: Instructional Materials Fees
BP_5035: Withholding of Student Records AP_5035: Withholding of Student Records
BP_5040: Student Records, Directory Information, and Privacy: AP_5040: Student Records, Directory Information,  and Privacy
  AP_5045: Student Records-Challenging Content and Access Log
BP_5050: Matriculation AP_5050: Matriculation
BP_5052: Student Open Enrollment AP_5052: Student Open Enrollment
BP_5055: Student Enrollment Limitations and Priorities AP_5055: Student Enrollment Limitations and Priorities
  AP_5070: Attendance Accounting
  AP_5075: Course Adds and Drops
BP_5110: Counseling AP_5110: Counseling
BP_5120: Transfer Center AP_5120: Transfer Center
BP_5130: Financial Aid AP_5130: Financial Aid
BP_5140: Disabled Students Programs and Services AP_5140: Disabled Students Programs and Services
BP_5150: Extended Opportunity Programs and Services AP_5150: Extended Opportunity Programs and Services
BP_5200: Student Health Services AP_5200: Student Health Services
BP_5205: Student Accident Insurance  
BP_5210: Communicable Disease AP_5210: Communicable Disease
BP_5300: Student Equity AP_5300: Student Equity
BP_5400: Associated Student Government AP_5400: Associated Student Government
BP_5410: Associated Student Government Elections AP_5410: Associated Student Government Elections
BP_5420: Associated Student Government Finance AP_5420: Associated Student Government Finance
BP_5500: Standards of Student Conduct AP_5500: Standards of Student Conduct
BP_5505: Academic Integrity AP_5505: Academic Dishonesty - Discipline Appeal Process
  AP_5520: Student Discipline Procedures
  AP_5530: Student Rights and Grievances
BP_5570: Student Credit Card Solicitations AP_5570: Student Credit Card Solicitations
BP_5700: Athletics AP_5700: Athletics
BP_5800: Prevention of Identity Theft in Student Financial Transactions AP_5800: Prevention of Identity Theft in Student Financial Transactions

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Chapter 6: Business and Fiscal Affairs

Board Policies Administrative Procedures
BP_6100: Delegation of Authority - Business and Administrative Services AP_6100: Delegation of Authority - Business and Administrative Services
BP_6150: Designation of Authorized Signatures AP_6150: Designation of Authorized Signatures
BP_6200: Budget Preparation AP_6200: Budget Preparation
BP_6250: Budget Management AP_6250: Budget Management
BP_6300: Fiscal Management AP_6300: Fiscal Management
  AP_6302: Board Reports
  AP_6304: Actual and Necessary Business Expenses
  AP_6305: Reserves
  AP_6306: Equipment Replacement
  AP_6310: Accounting
  AP_6315: Warrants
BP_6320: Investments AP_6320: Investments
  AP_6322: Employee Indemnity Bonds
  AP_6325: Payroll
BP_6330: Purchasing and Contracts AP_6330: Purchasing, Bids, and Contracts
  AP_6350: Contracts—Construction
  AP_6360: Contracts—Electronic Systems and Materials
  AP_6370: Contracts—Personal Services
  AP_6380: Purchasing and Contracts Best Practices
BP_6400: Financial Audits AP_6400: Financial Audits
BP_6450: Mobile Communication Devices AP_6450: Mobile Communication Devices and Cellular Phones
BP_6500: Property Management AP_6500: Property Management
BP_6520: Security for District Property AP_6520: Security for District Property
BP_6525: Responsibility for Personal Property AP_6525: Responsibility for Personal Property
BP_6530: Vehicle Use/Driver Authorization AP_6530: Vehicle Use/Driver Authorization
  AP_6535: Use of District Equipment
BP_6540: Insurance AP_6540: Insurance
  2014/15 Schedule of Insurance Coverage
BP_6550: Disposal of Surplus Property AP_6550: Disposal of Surplus Property
BP_6600: Capital Construction AP_6600: Capital Construction
  AP_6610: Management of Vacated Spaces
BP_6620: Naming of Facilities AP_6620: Naming of Facilities
BP_6700: Civic Center and Other Facilities Use AP_6700: Civic Center and Other Facilities Use
BP_6740: Independent Citizens’ Bond Oversight Committee AP_6740: Independent Citizens’ Bond Oversight Committee
BP_6750: Parking AP_6750: Parking
BP_6800: Safety AP_6800: Safety
BP_6805: Service Animals on Campus AP_6805: Service Animals on Campus
  AP_6850: Hazardous Substances
BP_6900: Bookstore AP_6900: Bookstore

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Chapter 7: Human Resources

Board Policies Administrative Procedures
BP_7100: Commitment to Diversity AP_7100: Commitment to Diversity
BP_7110: Delegation of Authority - Human Resources AP_7110: Delegation of Authority - Human Resources
BP_7120: Recruitment and Selection AP_7120: Recruitment and Selection
  AP_7120-3: Recruitment and Selection-Classified
  AP_7125: Verification of Eligibility for Employment
  AP_7126: Applicant Background Checks
BP_7130: Compensation
BP_7140: Collegial Negotiation and Collective Bargaining  
  AP_7145: Personnel Files
  AP_7150: Evaluation
BP_7150-1: Evaluation-Academic Administrators AP_7150-1: Evaluation-Academic Administrators
BP_7150-2: Evaluation-Classified Administrators AP_7150-2: Evaluation-Classified Administrators
BP_7150-3: Evaluation-Classified AP_7150-3: Evaluation-Classified
BP_7150-4: Evaluation-Full-Time Faculty AP_7150-4: Evaluation-Full-Time Faculty
BP_7160: Professional Development AP_7160: Professional Development
BP_7210: Academic Employees AP_7210: Academic Employees
  AP_7211: Faculty Service Areas, Minimum Qualifications, and Equivalencies
  AP_7212: Temporary Faculty
  AP_7215: Academic Employees: Probationary Contract Faculty
  AP_7216: Academic Employees: Grievance Procedure for Contract Decisions
  AP_7217: Reduced Workload
BP_7230: Classified Employees AP_7230: Classified Staff
  AP_7231-3: Seniority - Classified
  AP_7232: Classification Review
  AP_7234: Overtime
  AP_7235-3: Probationary Period: Classified
  AP_7236-3: Substitute and Short-term Assignments
  AP_7237-3: Layoffs - Classified
BP_7250: Academic Administrators  
BP_7260: Classified Administrators  
BP_7270: Student Workers AP_7270: Student Workers
BP_7280: Employee Recognition AP_7280-1: Employee Recognition-Academic Administrators
  AP_7280-2: Employee Recognition-Classified Administrators
  AP_7280-3: Employee Recognition-Classified
  AP_7280-4: Employee Recognition-Full-Time Faculty
  AP_7280-5: Employee Recognition-Associate Faculty
BP_7310: Nepotism AP_7310: Nepotism
BP_7330: Communicable Disease AP_7330: Communicable Disease
BP_7333: Return to Work AP_7333: Return to Work
BP_7335: Health Examinations AP_7335: Health Examinations
  AP_7336: Certification of Freedom from Tuberculosis
  AP_7337: Fingerprinting
BP_7340: Leaves AP_7340: Leaves
  AP_7341: Sabbatical Leave
  AP_7342: Holidays
  AP_7342-3: Holidays-Classified
  AP_7343: Industrial Accidents and Illness
  AP_7344: Notifying District of Illness
BP_7345: Catastrophic Leave Program AP_7345: Catastrophic Leave
  AP_7346: Employees Called to Military Duty
  AP_7347: Family Medical Leave
BP_7350: Resignations AP_7350: Resignations
BP_7360-1: Discipline and Dismissal-Academic Administrators AP_7360-1: Discipline and Dismissal-Academic Administrators
BP_7360-4: Discipline and Dismissal-Academic Employees AP_7360-4: Discipline and Dismissal-Academic Employees
BP_7365-3: Discipline and Dismissal-Classified Employees AP_7365-3: Discipline and Dismissal-Classified Employees
  AP_7366-3: Reinstatement-Classified Employees
  AP_7366-4: Reinstatement - Faculty
BP_7370: Use of District Resources for Political Activity AP_7370: Use of District Resources for Political Activity
  AP_7371: Personal Use of Public Resources
BP_7380: Retiree Health Benefits: Academic Staff AP_7380: Retiree Health Benefits: Academic Staff
  AP_7381: Health and Welfare Benefits
BP_7385: Salary Deductions AP_7385: Salary Deductions
BP_7400: Employee Travel AP_7400: Employee Travel
BP_7500: Volunteers AP_7500: Volunteers
BP_7510: Domestic Partners  
BP_7600: Campus Police Department AP_7600: Campus Police Department
BP_7700: Whistleblower Protection AP_7700: Whistleblower Protection

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Old Board Policies & Administrative Procedures

Chapter I Board of Trustees Policies | Procedures
Chapter II Administration/Organization Policies | Procedures
Chapter III Business and Administrative Services Policies | Procedures
Chapter IV Personnel – All Employees Policies | Procedures
Chapter V Personnel - Faculty/Administrators Policies | Procedures
Chapter VI Personnel – Classified Policies | Procedures
Chapter VII Instructional Services Policies | Procedures
Chapter VIII Student Services Policies | Procedures

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