- Probation Information
- Suspension of VA Benefits Due to Probation
- Probation Workshops
- Academic Probation
- Progress Probation
- Course Incompletes
- Course Repeatability
- Academic Renewal
- Academic Dismissal
- Notification of Dismissal
- Reinstatement Following Dismissal
- Frequently Asked Questions
Students at MiraCosta College can be placed on two different types of probation; Academic and/or Progress Probation. If a student is placed on probation for the first time beginning Fall 2016 they will receive a "First Time Probation" hold that blocks all further registration until the student attends a workshop. Please see the probation links below as well as the Frequently Asked Questions link for more information about probation, the First Time Hold and more.
Please Note: Since Fall 2014, students who are not in good academic standing will lose priority registration and receive a later registration date in their next semester and continuously until they reach good academic standing.
- Only First Time Probation holds block students from registration.
- Students MUST attend a Probation Workshop in order to have the First Time Probation hold removed.
- Students placed on probation are notified by email from Admissions and Records after each semester. This is also posted on their permanent record.
- A student on academic or progress probation for three consecutive semesters may be subject to dismissal.
Probation is based on cumulative coursework and may take several semesters to improve.
- Probation is based on cumulative coursework and may take several semesters to improve.
- Students should contact the Financial Aid Office regarding academic progress requirements for federal aid eligibility. Different requirements will apply.
- EOPS, DSPS, CalWORKs, RAFFFY and Military Affiliated/Veterans students are excluded from the First Time Probation hold and may have program specific requirements when on academic and/or progress probation.
Suspension of VA Benefits Due to Probation
Though military affiliated students on probation are excluded from the “First Time Probation Hold,” there are impacts for those that are using GI Bill or other military education benefits. MiraCosta College is responsible for enforcing the Department of Veterans Affairs’ (DVA) standards of academic progress. Please call the college Veterans Information Office at 760.757.2121 ext. 6981 for further details.
From Probation to Graduation
Don't let probation stand in your way, Good Academic standing is only a workshop away!
Students that find themselves on First Time Probation must attend a Probation Workshop in order to have the registration hold removed. Students attending a First Time Probation Workshop at MiraCosta College will have the probation hold removed within 24-48 hours.
**Please Note: Summer and fall enrollment will begin on May 1st and you will not be able to register for classes if you do not clear the hold by attending a workshop prior to this date.**
All other students on probation are highly encouraged to attend these workshops to learn more about how to return to good academic standing and the support services available to them.
Prior registration is required for all probation workshops. Please sign up to attend a workshop by clicking here or by calling 760.795.6670
**Please Note: Arrive 5 to 10 minutes early to workshops. You must bring a photo ID and pen. Late arrivals will not be admitted.**
- Being placed on Academic Probation: A student shall be placed on academic probation if he or she has attempted a minimum of twelve (12) semester units resulting in an evaluative grade and has a grade point average of less than a "C" (2.0).
- Removal from Academic Probation: A student on academic probation for a grade point deficiency shall be removed from probation when the student's cumulative grade point average is 2.0 or higher.
- Being placed on Progress Probation: A student shall be placed on progress probation if he or she has attempted a total of at least twelve (12) semester units and fifty percent (50%) or more of units attempted resulted in grades of "W"—withdrawal,"I"—incomplete, "NC"—no credit, or "NP"—no pass.
- Removal from Progress Probation: A student on progress probation because of an excess of units for which entries of "W," "I," "NC," and "NP" are recorded shall be removed from probation when the percentage of units in this category drops below 50 percent.
Incomplete academic work for unforeseeable, emergency, and justifiable reasons at the end of the term may result in an "I" symbol being entered in the student's record. The condition for the removal of the "I" shall be stated by the instructor in a written record. This record shall contain the conditions for the removal of the "I" and the grade assigned in lieu of its removal. This record must be given to the student with a copy on file with the Admissions and Records Office until the "I" is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated, or when the time limit for completing the work has passed.
- The "I" may be made up no later than one semester following the end of the term in which it was assigned.
- The "I" symbol shall not be used in calculating units attempted nor for grade points. The student, with instructor's concurrence under extenuating circumstances, may request an extension of the time limit for making up the "I" by petitioning to the Committee on Exceptions.
- Incomplete grade petitions can be found on the student forms page: Student Forms
"Course repetition" occurs when a student who has previously received an evaluative symbol in a particular course re-enrolls in that course and receives another evaluative symbol. This can be used to improve previously substandard coursework (D, F, FW, NP/NC) and a student’s cumulative grade point average.
Student’s are limited to retaking a course three times at MiraCosta College to improve substandard grades. Students who receive a "W" (withdrawal) may repeat the course; students with an "Incomplete" grade in a course may not register for the course again until an evaluative grade is posted.
Repetition to Alleviate Substandard Coursework
A student may repeat a non-repeatable course in which he or she earned a substandard grade (D, F, FW, NP/NC) at MiraCosta College or at any other accredited college or university.
- If the student receives a satisfactory grade after repeating the course once, he or she may not repeat the course a second time under the Repetition to Alleviate Substandard Coursework provision.
- If the student repeats the course and receives another substandard grade, he or she may repeat the course one additional time.
- If upon the second repetition the student receives another substandard grade, he or she may not repeat the course a third time under the Repetition to Alleviate Substandard Coursework provision except by petition to the Committee on Exceptions.
Upon each repetition of a course to alleviate substandard coursework, the most recent evaluative grade earned will be computed in the student’s cumulative grade-point average and annotated on the student’s permanent academic record.
A student may alleviate up to two substandard grades for repetition of a repeatable course provided that no additional enrollments are permitted beyond the four-enrollment maximum established for repeatable courses.
In determining transfer of a student’s credits, MiraCosta College will honor similar, prior course repetition actions by other accredited colleges and universities.
MiraCosta College, in accordance with Title 5, allows repetition to occur only under certain circumstances. For more information on course repeatability, please refer to the College Catalog.
Academic renewal procedures permit a maximum of 15 units of previously recorded substandard coursework to be disregarded in the computation of a student's grade point average if it is not reflective of a student's demonstrated ability. Any units excluded by other institutions will be recognized as excluded by MiraCosta College and included in the maximum 15 unit allowance.
The units proposed for exclusion must have been taken at MiraCosta College at least 2 years prior to the petition, and the student must have completed a minimum of 15 units with a GPA of 2.0 or better (on a 4.0 scale), with at least 9 of the 15 units taken at MiraCosta College, subsequent to the completion of the units the student is petitioning to exclude. No units may be excluded for course work that has previously been used to fulfill degree, certificate, or transfer certification requirements.
A student may petition for exclusion of units at MiraCosta College only one time. The student must meet with a counselor prior to submitting his or her petition for academic renewal to the office of Admissions and Records.
The excluded units remain on the record annotated as excluded. No excluded units can be reinstated. The permanent academic record shall be annotated in such a manner that all work remains legible, insuring a true and complete academic history. These procedures shall not conflict with the district's obligation to retain and destroy records or with the instructor's ability to determine a student's final grade.
Petitions for Academic Renewal can be found on the student forms page: Student Forms
At the end of spring semester, a student who is on academic probation after three consecutively enrolled semesters shall be subject to dismissal for the following fall semester if the student earned a cumulative grade-point average of less than 2.0 in all units attempted.
At the end of the spring semester, a student who has been placed on progress probation shall be subject to dismissal for the following fall semester if the percentage of units in which the student has been enrolled for which entries of "W"—withdrawal, "I"—incomplete, "NC"—no credit, or "NP"—no pass are recorded in at least three consecutive semesters reaches or exceeds fifty percent (50%) at the end of the spring semester. (Summer intersession is not considered a consecutive term or semester.)
For the purpose of dismissal, semesters shall be considered consecutive on the basis of the student's enrollment after the deadline to drop without a "W," so long as the break in the student's enrollment does not exceed one full primary term. Dismissal is posted on the student's permanent record.
Notification of Dismissal
The Admissions and Records Office shall make every reasonable effort to notify a student of academic and progress dismissal in a timely manner.
Upon notification of dismissal, the student shall be directed to sit out for one regular semester, consult with a counselor to determine whether the reasons that led to the dismissal have been sufficiently corrected to enable improved performance and submit a new credit application upon return to the college. Information on support services and appeal procedures will be included in the notification.
Reinstatement Following Dismissal
A student who has been dismissed for academic and/or progress reasons may be reinstated when the student (a) does not attend for one semester, and (b) consults with a counselor to determine whether the reasons that led to dismissal have been corrected sufficiently to enable improved performance.
Students who believe their dismissal should be put aside after being notified of dismissal must immediately petition the Committee on Exceptions. It is the student's responsibility to indicate on the petition a clear statement of the grounds on which continued enrollment should be granted and to provide evidence supporting the reasons.
The decision of the Committee on Exceptions will be communicated to the student in writing by the Dean of Counseling and Student Development. The Dean of Counseling and Student Development will notify the student of the decision within fourteen days of the student's appeal. The student may appeal the decision of the Committee on Exceptions in writing to the superintendent/president within thirty days of the date of notification of the decision of the Committee on Exceptions. The decision of the superintendent/president is final.
If the dismissal appeal is granted, the student will be continued on probation for an additional semester. At the end of the additional semester, the student's academic record will again be evaluated to determine whether the student may be removed from probation, should be dismissed, or should be continued on probation.
Committee On Exceptions Appeal Information: http://www.miracosta.edu/studentservices/counseling/coe.html
Frequently Asked Questions
- What if I’m part of EOPS, DSPS, CalWORKs, RAFFY?
If you are part of one of these special programs, you will not be required to attend a probation workshop or have a “First Time Probation” Hold placed on your enrollment. You will still be held to the college’s academic standards for academic and/or progress probation. Please work with your program counselor to discuss probation and ensure you have a plan to return to good standing.
- What if I’m a military affiliated student on probation?
If you are a military affiliated student on academic and/or progress probation, you will not be required to attend a probation workshop or have a “First Time Probation” Hold placed on your enrollment. You will still be held to the college’s academic standards for academic and/or progress probation. Furthermore, your VA benefits may be affected by your academic standing. Please work with a Veteran counselor to discuss probation and ensure you have a plan to return to good standing.
- What if I can’t attend a workshop in person?
If you can’t attend a workshop in person, please contact our front office to discuss your options at 760.795.6670. We will find a way to accommodate your need ASAP in order to have the probation hold removed. Don’t wait to contact us!
- Will my spring 2017 classes be affected by the “First Time Probation” hold?
Your spring 2017 enrollment will not be affected by the “First Time Probation” hold. However, the hold may impact your ability to enroll in certain late-start classes that begin after February 4th.
- Should I still attend a workshop if I’m on my second or third semester of probation?
Yes! You can still benefit from attending a probation workshop even if it is not mandatory for you. You will have an opportunity to learn about support services, college policies and create a personalized success plan to get back to good standing!
- I did well last semester, why am I still on probation?
Probation is based on cumulative coursework and may take several semesters to improve and return to good standing.