Disclaimer
The Human Resources department is not an expert in immigration law. The information provided below is intended as a resource for informational purposes only. For specific legal advice, please consult with a qualified immigration attorney.
Overview of Employment Authorization Documents (EAD)
Employment Authorization Documents (EAD) are issued by the U.S. Citizenship and Immigration Services (USCIS) and serve as proof that an individual is authorized to work in the United States for a specific period. These documents are essential for non-citizens who need to demonstrate their eligibility to work.
Why are EADs Required?
- Verification of Work Authorization
Employers must verify that all employees, regardless of citizenship or national origin, are authorized to work in the U.S. This is done through the completion of Form I-9. - Compliance with Federal Law
Ensuring that employees have valid EADs helps employers comply with federal employment laws and avoid penalties.
EAD Information Resources
- For general information on EAD, how to renew or replace an EAD, and eligibility categories for the Form I-765, visit the USCIS Employment Authorization Document website.
- For instructions on how to complete the Form I-9, visit the USCIS Form I-9 website.
- For information on legal status and authorization to work, visit the California Employment Development Department (EDD) website.
Legal Resources
For individuals who currently have Employment Authorization Documents and need legal assistance, here are several low-cost or no-cost resources:
- Higher Education Legal Services
Provides free immigration legal services to students, staff, and faculty at San Diego and Imperial County Community and State Colleges. - LawHelpCA.org
A resource to find legal aid offices and nonprofit groups in California that offer free or low-cost legal assistance. - USCIS Find Legal Services
Provides information on finding legal services to avoid scams and fraud. - Immigration Advocates Network Legal Directory
A directory to find nonprofit legal services in California. - CARECEN Legal Services
Provides affordable immigration legal services.
Human Resources Department Process
Employees who have submitted Employment Authorization Documents with expiration dates at the time of hire will receive a notification from the Human Resources Department approximately six months before the expiration date, requesting updated documents. This process ensures continuous compliance with current employment authorization requirements.
Additional Resources
- The USCIS Handbook for Employers provides many samples of documents from the Form I-9 Lists of Acceptable Documents that an employee might present to establish their employment authorization and identity.
