How To Apply

Step-By-Step Guide to Form Completion

Step 1: Accessing the Required Form

Locate and download the necessary form:

• Application for Approval of Coursework / Activities Toward Advancement on the Salary Schedule
  This form is used when submitting coursework for initial salary advancement.
• Application to Amend a Previously Submitted Form of Coursework / Activities Toward Advancement on the Salary Schedule
  This form is submitted if you are requesting to substitute previously approved coursework.
  For example: If a course was cancelled and not offered anymore and you want to swap it out for another course.

Step 2: Opening the Form

• The form is fillable from the website.

Step 3: Required Information

• You will enter a Statement of Purpose.
• Coursework details; to include the institution name, course number and course title and semester or quarter units.
• Catalog descriptions for each course. Complete all required fields, ensuring accuracy and attention to detail.
• Incomplete information in this section will result in a delay in processing your application.

Step 4: Submit the Application

• The deadline for Spring is extended to March 15th.
• The deadline for Fall is October 1st.
• Once your application is completed, click submit and it will route to the SAC administrative assistant.
• The administrative assistant will prepare a file for the Advancement Chair and the Committee to review during the first committee meeting after the receiving deadline.
• All applications are forwarded to Academic Senate as a consent item. Formal notices of approval will be emailed to applicants notifying them of approval  salary advancement and next steps. 

Step 5: Post-Approval Steps

If your coursework is approved:

• Letter of Intent: you will receive reminder emails to submit a letter of intent for salary advancement to Human Resources by the deadline, May 15th.
• Coursework Completion: you will receive reminder emails to ensure all coursework or activities are completed by June 30th.
• Official Transcripts: you will receive reminder emails to submit official transcripts or evidence of completion to Human Resources by the deadline, September 5th.

Important Deadline Summary

• October 1st / March 1st Application submission deadlines.
• May 15th: Letter of Intent due to HR.
• June 30th: Deadline for completing coursework or activities.
• September 5th: Official transcripts or evidence of completion due HR.