Budget & Funding Requests Background Image

Budget & Funding Requests

The Spring 2023 ASG Funding Request forms have closed for the semester. Please stay tuned for the new 2023-2024 request timelines and be prepared to submit your requests early for consideration!

Did you know that you can request money from the ASG?!

Do you want to request funding to host an event? Or to attend a conference? Or something else?

The ASG has funding set aside for these types of requests. This budget line is called “Inter-Campus Contributions” and can be found on the FY22 (2022-2023) ASG Operating Budget.

How do I submit a funding request?

You can find the funding request form on Engage. Please note the link is active during the fall and spring semesters. 

Who reviews my funding request?
All ASG funding requests are first reviewed by the ASG Finance Committee and then forwarded to the Student Senate for consideration. The request must be received five days before the standing Finance Committee meeting to be placed on the Finance Committee agenda for review.
How do I know when the Finance Committee or Student Senate meets?
All ASG meetings are listed in Engage here. The Finance Committee typically meets two times per month, and the Student Senate typically meets on the 2nd and 4th Fridays of the month from 10:00 am - 1:00 pm.
How does the ASG Finance Committee decide if they are going to recommend that the Student Senate approve the request or not?
The ASG Finance Committee uses a rubric to guide their assessment of the request. Click here to see a copy of the rubric.
When will the Student Senate review the Finance Committee’s recommendation and vote on my request?
After the Finance Committee reviews the request, your request will be placed on an upcoming ASG Senate agenda, and the Finance Committee will share their recommendation with the Senate. You are welcome to attend this meeting and speak about your request! Then, the Student Senate will vote on whether to approve the request.
Once I submit a request for funds, what is the timeline for approval or denial of funds?
The entire review process in the Finance Committee and the Student Senate may take about three to four weeks, and then another two to three weeks to get the funding if the funds are approved. This timeline depends on the ASG Finance Committee, the Student Senate, and the college schedule, so it's always best to submit your request as soon as possible.
When is the deadline to submit a request?
The ASG Funding Request form is open for the 2022-23 academic year during the fall and spring semesters. Fall: August 22, 2022 - November 4, 2022, 11:00 pm and Spring: January 23, 2023 - March 27, 2023, 11:59 pm. Please note, requests submitted during holidays or when the college is closed will be reviewed when school is back in session.
If funds are approved in the Student Senate, how soon will I receive the funds?
Once approved, please send all required documentation such as quotes, invoices, or W-9’s to Olivia Elmer, ASG Administrative Support Assistant, for processing. Once all the required documentation is collected, processing should take about 7-10 business days. If you do not submit the required documents in a timely manner, your supplies or request will be delayed.
What are some examples of funding requests?
Examples of funding requests include requesting funding to cover the cost of a guest speaker, food for a student event, supplies for a student project, or swag items for your club or organization.
What if my funding request is denied?
If the Student Senate votes to not approve the funding request, the Finance committee chair may contact you with options that may include feedback about how to update the request with new (or more) information that might better support the request if you’d like to request the funding again.

If you have any questions about this process, we’re here to help! Please email asg@miracosta.edu and allow for up to 2 business days for a reply.